Quantum: Smarter spend and contract management for social housing

Spend and contract management software provides organisations with centralised visibility and control over their procurement activities. These platforms consolidate contract data, supplier information, and expenditure tracking into a single interface, enabling teams to monitor pricing, track performance metrics, and ensure compliance across their supply chain. For social housing providers, effective spend and contract management tools help optimise third-party spending, reduce administrative burdens, and demonstrate value for money. Quantum delivers these capabilities through a cloud-based platform specifically designed for the social housing sector, helping organisations make data-driven decisions that benefit their tenants and communities.

Quantum supports contract management from procurement through renewal by providing complete visibility across every stage. The platform tracks contract start and end dates, sends renewal reminders to prevent missed deadlines, and consolidates performance data to inform renewal decisions. Users can monitor supplier delivery against agreed terms, validate pricing accuracy, and analyse value for money throughout the contract period. This lifecycle approach means you can identify underperforming contracts early, negotiate better terms at renewal, and maintain continuous improvement across your supply chain. Quantum’s integrated data eliminates the need to piece together information from multiple sources, giving you confidence when making critical contract decisions.

Quantum delivers three core benefits for spend management: transparency, control, and efficiency. The platform provides itemised spend analysis by supplier, category, and individual operative, enabling precise budget forecasting and identifying cost-saving opportunities. You can track maverick buying behaviour, optimise basket selections based on price and performance, and validate that you’re being charged correctly on every transaction.

Quantum strengthens compliance by centralising all contract and spend information in one auditable platform. Users can demonstrate transparency through complete visibility of procurement activities, track social value pledges from apprenticeships to community projects, and monitor key performance indicators including sustainability and safety metrics. The platform helps organisations respond quickly to changing regulations by providing fast access to accurate data needed for compliance reporting. This comprehensive approach ensures you can demonstrate value for money, maintain accountability, and meet regulatory obligations with confidence.

Yes, Quantum provides detailed operative spend tracking that identifies maverick buying behaviour across your organisation. The platform allows you to drill down into individual operative purchasing patterns, flagging instances where staff purchase outside approved contracts or frameworks. This visibility enables procurement teams to address non-compliant spending quickly, provide targeted training where needed, and reinforce the importance of using approved suppliers. By consolidating spend data in one place, Quantum makes it easy to spot unusual purchasing patterns, compare operative behaviour against benchmarks, and implement controls that drive compliance. This not only reduces costs but also ensures your organisation maximises value from negotiated framework agreements.

Quantum is designed to work seamlessly alongside PFH’s compliant procurement solutions, providing a unified view of your framework spend and contract performance. The platform aggregates data from your existing frameworks, eliminating the need to access multiple systems or request reports from individual suppliers. This integration means you can monitor all framework activity through a single interface, compare performance across different agreements, and identify opportunities to consolidate spend for better value. Quantum’s cloud-based architecture ensures data flows automatically, keeping your insights current without manual intervention.

Quantum provides comprehensive reporting capabilities designed to support both operational management and strategic decision-making. The platform delivers in-depth spend analysis across suppliers, categories, and time periods, enabling you to identify trends, forecast budgets, and track performance against targets. Users can generate reports on social value delivery, contract compliance, pricing validation, and operative purchasing behaviour. The streamlined reporting functionality presents consistent, accurate information from a single source of truth, eliminating discrepancies that arise when consolidating data from multiple systems. These insights empower procurement teams to work proactively, focus efforts on high-value activities, and present evidence-based recommendations to stakeholders with confidence.

Quantum takes care of manual tasks that traditionally consume significant procurement time, including price checking, data collection from multiple suppliers, and searching through numerous documents for contract information. The cloud-based platform consolidates all contract data in one place, eliminating the need to jump between systems to find information. Streamlined reporting provides consistent, accurate information from a single source of truth, reducing errors and reconciliation work. Consolidated invoicing lowers invoice volumes and simplifies reconciliation processes. Over the past five years, Quantum has helped members save an estimated 20,000 working days and £7 million by streamlining invoicing and reducing manual reconciliation. By cutting out tedious administrative work, Quantum frees procurement teams to focus on strategic activities that deliver greater value, such as supplier relationship management, contract optimisation, and stakeholder engagement.

Quantum enables supplier performance management by consolidating all relevant metrics in one accessible platform. You can track whether suppliers deliver on agreed pricing and monitor key performance indicators (KPIs). The platform provides data to support productive supplier conversations, helping you address underperformance constructively and recognise excellence. When contracts come up for renewal, you’ll have objective performance data to inform your decisions about extensions or re-procurement. This evidence-based approach strengthens supplier relationships, drives continuous improvement, and ensures you extract maximum value from every contract throughout its lifecycle.

The DPS supplier finder is a Quantum feature that helps organisations discover and engage with suppliers listed on Dynamic Purchasing Systems, making it easier to work with small and medium-sized enterprises. Unlike static frameworks, DPS arrangements allow new suppliers to join at any point, providing access to a constantly evolving marketplace. The supplier finder enables you to search and filter suppliers across multiple DPS arrangements based on criteria including company size, specialisms, and location. This functionality supports compliance with SME engagement policies, helps diversify your supply chain, and creates opportunities for local businesses. By simplifying supplier discovery, Quantum removes barriers that traditionally make working with smaller suppliers more administratively complex.

Members can see benefits from Quantum immediately. The platform provides instant time savings through consolidated data access, eliminating the need to chase information from multiple suppliers or search through separate documents. Quantum has helped members save an estimated 20,000 working days and £7 million over a five-year period by streamlining invoicing alone. As you use the platform, you’ll build historical data for trend analysis and develop deeper insights around spend optimisation and supplier performance. PFH provides training and ongoing support to help your team navigate the platform confidently and apply its insights effectively from the outset.

Quantum provides comprehensive data and insights that enable procurement teams to make evidence-based decisions with confidence. The platform consolidates information from across your supply chain, presenting spend trends, contract performance, and supplier delivery data in one accessible location. This visibility allows you to identify risks, spot opportunities, and make informed choices about contract renewals, supplier selection, and spend optimisation. Rather than relying on incomplete information or instinct, you can present stakeholders with objective data that demonstrates value for money and supports strategic recommendations. Quantum works hand in hand with PFH’s compliant solutions and consultancy services, combining technology and expertise to help you achieve better outcomes more quickly whilst minimising risk.