Vehicle Leasing & Associated Services framework

The PfH Vehicle Leasing & Associated Services Framework provides an end-to-end fleet solution. Alongside car, van, and light-commercial-vehicle leasing, members can access fuel-card schemes, telematics systems, accident management, and MOT scheduling. These services help housing providers manage costs, improve safety, and maintain vehicles efficiently throughout their lifecycle — from acquisition to disposal.

The framework encourages the adoption of electric, hybrid, and low-emission vehicles. Coupled with telematics and fuel management systems, these options help reduce emissions, improve energy efficiency, and support long-term sustainability targets. Housing providers using this framework can demonstrate measurable progress towards carbon reduction and environmental responsibility across their operations.

The PfH framework includes accident management solutions to handle claims, repairs, and vehicle replacements quickly and efficiently. This ensures minimal disruption to services following incidents and helps organisations maintain service continuity. Integrated reporting provides full visibility of costs, downtime, and recovery timelines, supporting a professional and transparent response to any incident.

Yes. The framework includes access to bespoke vehicle conversions, allowing vehicles to be tailored for specific housing or community roles. Examples include adapted vans for property maintenance, welfare units, or mobility-accessible transport. Bespoke conversions ensure vehicles meet operational requirements safely and efficiently without requiring direct capital expenditure.

Leasing through the PfH framework provides predictable, fixed costs that cover maintenance, depreciation, and servicing. It removes the need for large upfront investment and allows organisations to plan budgets with greater certainty. Combined with fleet and fuel management tools, leasing supports financial transparency, helps prevent overspend, and improves lifecycle value for every vehicle.

To ensure fleet safety and regulatory compliance, the PfH framework includes MOT scheduling, roadworthiness checks, and maintenance tracking. These services help organisations meet Vehicle Excise Duty and safety requirements while minimising downtime. Managed MOT and servicing options ensure vehicles are always compliant, supporting risk reduction and operational continuity.

The framework includes access to fuel management systems and fuel-card solutions that track usage, monitor efficiency, and simplify reporting. This helps organisations identify fuel waste, optimise driving patterns, and reduce unnecessary expenditure. Integrated reporting tools also support sustainability tracking and provide accurate data for cost forecasting and audit compliance.

Short-term hire services within the framework provide flexible vehicle access for short-duration needs ideal for covering temporary staff, projects, or seasonal fluctuations. Vehicles can be hired for days, weeks, or months, helping organisations maintain operational capacity without committing to long-term leases. All vehicles are maintained and insured, ensuring safe, compliant, and reliable use.

Yes. The PfH Vehicle Leasing & Associated Services Framework includes access to electric and hybrid vehicles to help members transition towards net zero operations. Leasing low-emission vehicles allows organisations to reduce carbon footprint, improve air quality, and comply with government sustainability targets all without the capital expense of outright purchase.

Telematics systems available through the framework allow real-time tracking of vehicle location, driver behaviour, and fuel efficiency. By analysing this data, housing providers can optimise routes, reduce idle time, and schedule maintenance proactively. Telematics also supports compliance, helps lower insurance costs, and provides transparency in fleet usage key for improving both performance and accountability across operational teams.

The PfH framework includes access to comprehensive fleet management services, covering maintenance scheduling, mileage tracking, compliance monitoring, and end-of-lease management. These services allow organisations to centralise their vehicle oversight, maintain operational efficiency, and ensure adherence to MOT and insurance requirements. Fleet management solutions are fully integrated with leasing and telematics systems for a complete view of vehicle performance and costs.

Leasing vehicles through the PfH framework allows housing associations and local authorities to manage their fleets more efficiently. Fixed monthly costs make budgeting easier, while integrated fleet management and telematics solutions reduce downtime and improve scheduling. This approach supports responsive maintenance services, energy efficiency, and long-term cost control essential for organisations focused on delivering value to tenants and communities.

The framework includes cars, vans, and light commercial vehicles (LCVs) to support a wide range of operational needs, from property maintenance to staff transport. There are also options for specialist or adapted vehicles where required. All leased vehicles are maintained to high standards and can be supported by telematics, fuel management, and compliance monitoring systems, ensuring safe and efficient fleet operations for housing and public sector organisations.

Organisations can lease vehicles on either a short-term or long-term basis, depending on operational needs. Contract hire provides predictable monthly costs and maintenance options, while short-term hire suits temporary or project-based requirements. All leasing arrangements are fully compliant with public procurement regulations, giving PfH members access to competitively tendered suppliers and value-for-money fleet solutions without the administrative burden of running their own tender process.

The PfH Vehicle Leasing & Associated Services Framework provides public sector organisations with a compliant route to lease and manage vehicles cost-effectively. It offers access to a full range of cars, vans, and specialist vehicles under flexible lease arrangements, alongside supporting services such as telematics, fuel management, accident management, and MOT scheduling. This framework helps housing providers manage fleets efficiently, reduce operational costs, and maintain compliance across the full vehicle lifecycle from procurement through to replacement or disposal.